Whistleblowing System Reporting Form PT TBS Energi Utama & Group

As a form of establishing a culture of Good Corporate Governance, PT TBS Energi Utama, Tbk. (The Company) implements the Whistleblowing System to reduce the risk of non-compliance with laws and practices of irregularities and fraud within the Company. To that end, for violations of the code of ethics, the management has prepared a reporting media which is transparently and fairly managed through the Whistleblowing System.

Existence and Purpose of the Whistleblowing System

The Whistleblowing System is a reporting tool for internal parties and stakeholders of the Company; and can be addressed to all employees, including Commissioners and Directors. According to a circular letter from the Financial Services Authority (OJK) No. 32/SEOJK.04/2015 about Guidelines for Public Company Governance, the Company provides protection to witnesses or reporters for an indication of violations committed by the Company. The form of protection in question is the confidentiality of the identity of the reporter and the information reported.

With a firm and consistent Whistleblowing System, the Company hoped that Whistleblowing System can prevent actions that are detrimental to the Company, as well as a means to implement Good Corporate Governance.

Whistleblowing System Policy

The Whistleblowing System policy has been stipulated in Policy No. Whistleblowing System/RMIA/TBS/2021 which regulates the mechanism and procedures for handling reports of indication of violations that are managed confidentially and independently.
 

Whistleblowing System Report Filing

Whistleblowing System reporting can be done through Company’s website: 


https://www.tbsenergi.com/whistleblower/whistleblower-policy/

Whistleblowing System Dissemination

Whistleblowing System dissemination has been implemented to Internal and External Parties, such as:

1. Whistleblowing System policy information to all employees through Company’s internal portal
2. Delivering Whistleblowing System material on the employee induction program
3. Whistleblowing System dissemination regularly to all Work Units
4. Submission of Whistleblowing System information through the Company’s website.

Whistleblowers Protection

The Company provides protection to whistleblower confidentiality of personal data and reported information. The protection is also given to internal whistleblowers from pressure, postponement of promotions, discrimination, dismissal, and physical actions.

Whistleblowing System Management

The Whistleblowing System management is done by the Internal Audit & Risk Management Department under the Board of Directors and monitored by the Audit Committee. The Internal Audit & Risk Management Department is responsible in managing and following up reports of indications of violations. The Board of Directors is responsible for the implementation of Whistleblowing System.

Whistleblowing System Report Criteria

Information on reporting violations that can be submitted and followed up through the Whistleblowing System (Whistleblowing System), namely:

1. Corruption;
2. Cheating;
3. Dishonesty;
4. Criminal acts, namely acts that violate the law which have threats or criminal sanctions in accordance with applicable regulations, including but not limited to theft, vandalism, use of violence against employees or leaders, extortion, drug use, harassment, violation of tax provisions, and others;
5. Violation of the Company's Code of Ethics or violations of decency norms in general;
6. Acts that endanger occupational safety and health, or endanger company security;
7. Actions that can cause financial or non-financial losses to the company or harm the company's interests;
8. Violation of the company's standard operating procedures (SOP), especially related to the procurement of goods and services, provision of benefits and remuneration;
9. The maximum period of action that can be reported as a violation is 2 years from the reporting date.

Whistleblowing System Report

Reports on indications of violations should at least contain the following:

1. WHAT: What are the known violations?
2. WHERE: Where was the violation committed?
3. WHEN: When was the violation committed?
4. WHO: Who committed the violation?
5. HOW: How was the violation committed?
6. HOW MUCH: How much is the estimated loss for the Company?

Reporting of violations is expected to be accompanied by supporting evidence, such as documents, data, photos and/or video, to make it easier to follow up on reports.

Whistleblowing System Mechanism